The 7 Best Invoicing Software For Small Businesses 2022

Invoicing Tools

An improved invoicing process will lead to an increase in the cash flow and business productivity. This is where, the role of invoicing software comes into the play. Invoicing software is a piece of program that can automate the invoicing operation at your business. If done manually, invoicing can consume you a lot of time as well as money.

Intacct’s default dashboard is very familiar for those who have some experience working with other accounting software. Likewise, the dashboard can also be customized, creating shortcuts to most common functions.

OneUp is a cloud-based accounting and invoicing software for medium-to-large corporations as well as smaller businesses with a solid working understanding of accounting. It lets you manage your accounting, invoicing, inventory, and customer relationship management from your smartphone or laptop.

Are FreshBooks invoices professional looking?

Invoice Ocean is an online invoicing software that’s all about speed – it promises you can generate professional-looking and accurate invoices in under 30 seconds. Brightbook offers all of its features for free – you’ll be able to manage your invoices and accounting tasks for multiple companies and accounts under one login.

If you start with a different invoicing platform, you’ll either have to switch or juggle multiple platforms. While the upgraded features aren’t free, they are affordable (Payroll, for example, starts at $20/month), and you won’t have to switch apps as your business grows. Customizing your invoice to add brand colors and logos also helps your clients know your invoice is legitimate. I tested all the customization features for each of these invoice tools. Save time and get paid faster with recurring invoices, and send automatic payment reminders to secure your cashflow. Unfortunately, most invoicing tools hide their best features behind a paywall, which are more often than not, financially unsustainable. So, for those of you who rely on getting the best tools possible for the most affordable subscription fee (or free!), we’ve compiled a list of 16 free invoicing apps.

Simple tools to send invoices, track expenses and manage your business finances. I highly recommend using invoices to come across as professional and keeping track of the financial flow. I can’t remember any of my clients releasing payments without an invoice because it is the norm. If you’re working as a freelancer or selling things online, you need one. Are the major benefits of invoicing apps for small businesses, and you can use these to streamline your choices when faced with multiple options.

There is no monthly cost, no invoice limit, and no customer restriction. You may send free estimates via the app, and after a client accepts, you can convert them to bills on your phone. Square Invoice, like Square Payroll, is designed for contractors—its free contract templates are simple to fill up and Invoicing Tools submit along with your estimates, invoices, and bills. When I started freelancing in 2010, there were only a few invoicing options, and none of them were particularly easy to use. They didn’t offer any automation features, and you were lucky if they let you add a logo, much less send payment reminders.

If you’ve been receiving online payments without issuing an invoice, then you need to consider tweaking things a little bit. If you are still on the fence, why not try an easy-to-use invoice software created for small businesses like yours.

Unlimited, Mobile Invoicing Get invoicely now on any iOS or Android device!

BillQuick Online is designed for professionals on the move. Whether you’re working remotely at a client’s office, project site, or home office, you can submit time and expenses while managing your projects and billing anytime, anywhere. But with such an abundance of online invoice software available, which one should you choose? We have tested out a lot of free and paid solutions and selected our top 19 recommendations to make the decision a bit easier for you. Zoho Invoice is one of the most impressive invoicing tools on this list.


Both Salesforce and SAP are powerful CRMs from mature companies that offer the typical CRM features — sales force automation, pipeline management, and SaaS or cloud access. They help sales reps and managers alike streamline their workflows and track leads to improve sales processes.

Create a detailed list of cost categories to create accurate accounting that will come in handy during tax season. The free Wave Accounting software that comes with your account instantly syncs all of your invoicing and payment information. Keep track of everything and integrate with other Wave products like payroll, payments, and invoicing. Invoice Ninja allows you to send stunning branded invoices with no effort and maximum professionalism instead of utilizing Word and Excel files, bland PayPal forms, or costly software. Invoice Ninja’s free invoicing plan provides over 40 payment gateway choices, over 50 foreign currency compatibility, and automated currency conversion. Allow your invoice recipients to choose how they want to pay.

Criteria for choosing invoicing software

When testing out software, look for options that offer free plans or free trials, so you can fully explore the software before investing. If the software you test lags, it’s difficult to use, or it doesn’t offer the features you need, move on to another option until you find your perfect match. Your ideal match should have the features you need and make sending your invoices a breeze. Need a hassle-free way to simplify bills and invoices? Square charges a transaction fee of 2.9% + $0.30 per invoice (or 3.5% + $0.15 for cards on file). There is no charge for customers who pay via cash or check.

Alternatively, with the help of reliable invoicing and accounting tools, they can achieve a lot in a little time. But with so many accounting tools out there, it gets frustrating to pick the right one.

Efficient invoicing means happy customers

It might be for any length of time, from days to years. The stated price will be transformed into an invoice if the customer accepts it. Because this is a legally binding agreement, the costs of raw materials and labor should be precisely calculated.

No more paying expenses out of pocket or waiting until the end of a project to get paid. Request a deposit on your invoice and you’ll sleep peacefully knowing you’ll get the money you need at the start. KashFlowis accounting and invoicing tool that’s easy to use and jargon-free.

The 7 Best Invoicing Software For Small Businesses

This free invoice app also boasts some of the best data security, as well as payment fraud protection. You have the option to bill and invoice recurrently if you run a subscription-based business. QuickBooks users can focus on invoice-related metrics or expand reports to cover an abundance of financial metrics that, when combined, lead to improved efficiency and more educated decisions.

So you never have to guess, invoices will be clearly identified as late, delinquent, or paid. Each customer may customize and automate the process. With 95 percent accuracy, AI converts financial inputs into accounting (#1 ranked by Forbes AI benchmark). Keep track of the status of each invoice, such as Draft, Sent, Viewed, and Paid. You’ll be able to identify who needs to be reminded, and resending is straightforward. It saves time and speeds up your invoicing procedures to be able to adjust stock levels on the go or in real-time when invoicing.

Why do companies use CRM systems?

A CRM system helps businesses keep customer contact details up to date, track every customer interaction, and manage customer accounts. It is designed to help businesses improve customer relationships and also Customer Lifetime Value (CLV).

For those that use third-party payment gateways, the fees are typically subject to the terms of the payment gateway you use to accept payments. Zettle provides an accompanying app to their card reader, which you can use to charge clients anywhere. The company also gives you custom invoices, reports, gift cards and payment links. They also accept a vast number of credit and debit cards, as well as mobile wallets.

How to Choose the Best Invoicing Software For Your Business?

Bill.comis the home of one of the quickest-growing business payments network in the United States, allowing almost 200,000 users to pay and get paid countless bills worth billions of dollars.’s services quickly sync to a users’ accounting software as well as online bank accounts to better manage company financials while at the same time guarding against errors. The system accepts AHC and credit cards, and helps you get paid 2x – 3x faster than before. Invoice Simple is an invoice generator that lives up to its name; it keeps invoicing simple.

With Wave, creating professional looking invoices, estimates, and receipts is a smooth process. From this software, you can monitor the status of all your invoices and payments. The system also enables users to accept payments via credit cards, giving you and your customers unparalleled convenience.

Invoicing Tools

Their Tipalti Express platform comes with a fee of $299 and you can choose to upgrade to their Tipalti Pro platform at any point for a fee of $447 per month. They have advanced features like data entry using Optical Character Recognition technology and bill data prediction using machine learning. Tipalti makes invoicing for large agencies a piece of cake with features like invoice import and OCR technology. Freshbooks has some of the most customizable invoicing templates available. Their dashboard is one of the best in the game and you will have even more fun watching money come in.

Zoho Invoice offers business owners access to automation and invoicing functionality that is affordable and scalable. That makes it one of the best invoicing software applications for those who want to streamline payments and workflow. Invoicing and other services can be accessed via desktop, tablet, or mobile, though some users report that the mobile app lacks some features offered by the desktop version. Fortunately, you can still send and review invoices with the FreshBooks mobile app. To help you decide, we reviewed over 20 invoicing apps and narrowed them down based on pricing, ease of use, additional features, and integration capabilities.

  • Using it, you will have the chance to keep all your finances under control, and use a fully-featured suite of business reports and summaries that examine the health of your budget.
  • On the other side, you will be able to monitor how invoices are distributed and check who has opened them, and decide which is the best time to follow up.
  • You may manage your appointments, seminars, sessions, and events using the online calendar and scheduling tool, which allows you to choose your time zone, business hours, and availability.
  • This means if you’re already using PayPal, you don’t need to venture out to find other invoicing tools.
  • Through our partnership you get free access to their bespoke software selection advice, removing both time and hassle from the research process.

Get business insights with simple reports and dashboards. See when a client has received, viewed, and paid an invoice. But if all you need is invoicing, Wave is still one of the easiest and best options. And you can connect Wave to Zapier, so you can automate your invoicing workflows.


Also, send a pleasant remark for your receiver to express your gratitude for their business. See which consumers owe you the most money so you can go after the more profitable customers first and keep your cash flow in check. Within Xero, you can quote, invoice, and be paid for jobs, as well as keep track of time, expenses, and project profitability. Never be sidetracked by the question of where your money is.

Invoicing Tools

Additionally, you can leave custom notes/memos if you wish to. If you’re unsure about the right way to fill it, you can also download their pre-made sample for reference. Another amazing feature that I really like is that you can utilize their API to automate your invoicing workflows and totally scale things up as the requirement demands.

Fiverr Workspace is the one app to run your freelance business.

It’s not on our list, though, because it is accounting software. Xero does offer invoicing, along with a number of automations and customizations. In addition, you’ll be able to access advanced accounting features and hundreds of integrations. Unless you plan to take advantage of all of the features offered by Xero, there are plenty of more affordable invoicing solutions on the market. Tipalti is another popular billing and invoicing alternative that works around best-in-breed financial management practices to keep your business in the customers’ loop. The main advantage of Tipalti is that it will streamline the way you make payments to customers, partners, vendors, and affiliates across an impressive base of 190 countries. The vendor offers a free trail as well so you can easily do a test run of the software.

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